Chairperson
- To ensure that the band is run in accordance with the band constitution
- To ensure that band committees function correctly and meet regularly
- To ensure that an AGM is held at least once a year
- To chair main committee meetings, extraordinary general meetings and the AGM or arrange for a deputy to be available
- To coordinate activities and decision making of main committee members
- To carry out administrator duties as required by the constitution
- To represent the band at external functions
Musical Director
GENERAL
- To uphold the aims and objectives of the band as specified in the band constitution
- To make sure all halls are left in tidy and clean condition
LEADERSHIP
- To provide leadership and direction for band members
- To establish the musical direction of the band and its constituent groups
- To conduct band groups or arrange for others to conduct
- To encourage band members to develop the full range of their musical abilities
PRACTICES
- To ensure that regular practices take place
- To monitor attendance at practices
- To ensure that practices are conducted in a safe and secure environment
- To ensure that band members are arranged into groups appropriate to their abilities
- To ensure that adequate adult supervision is always provided to all groups
COMMUNICATION
- To arrange and attend regular Musical Director meetings
- To liaise with player representatives and other committee members
- To involve player representatives in Musical Director meetings as appropriate
- To attend and report to band committee meetings
ASSETS
- To purchase music and instruments as agreed with the band committee
- To keep an up-to-date inventory of all assets including instruments and music
- To ensure that all band assets are properly maintained and serviced
- To make recommendations for improving the band and its assets
- To purchase new instruments and music in consultation with the treasurer and the band committee
- To ensure that new members are provided with band instruments at the earliest opportunity
Assistant Musical Director
GENERAL
- To uphold the aims and objectives of the band as specified in the band constitution
LEADERSHIP
- To provide leadership and direction for band members
- To help establish the musical direction of the band and its constituent groups
- To conduct band groups and be able to take charge of a band
- To support and stand in for a Musical Director as requested
- To encourage band members to develop the full range of their musical abilities
COMMUNICATION
- To attend Musical Director meetings as requested by Musical Directors
- To liaise with player representatives and other committee members
ASSETS
- To make recommendations for improving the band and its assets
Treasurer
- To keep accurate accounts and records
- To prepare monthly balance accounts
- To prepare annual accounts for auditing purposes
- To collect subscriptions
- To keep account of all monies raised
- To pay out expenses
- To report to the band main committee
Publicity Manager
- To proactively seek opportunities to publicise the band and its activities
- To publicise band events and engagements through contact with local press and other media
- To write regular articles for inclusion in local publications e.g. Stroud News And Journal, Gloucestershire Live, Nailsworth News.
- To maintain a list of organisations and contacts for distribution of advertising materials To report to main committee meetings
Membership Coordinator
- To keep accurate records of all members
- To keep a contact list, in case of emergency
- To maintain contact details, of all band members
- To make sure all band letters, forms etc are given out to all registered members
- To handle enquiries from potential new members
- To keep the waiting list and communicate with appropriate Musical Director of starting dates of new members
- To give out registration forms to all new members; and ensure they are returned
- To contact members who have not attended for several weeks and retrieve instruments and uniform if necessary
Fundraising Committee Chairperson
- To ensure that the fundraising committee is run in accordance with the band constitution
- To ensure that fundraising committee functions correctly and meets regularly
- To chair fundraising committee meetings or arrange for a deputy to be available
- To coordinate activities and decision making of fundraising committee members
- To represent the fundraising committee at main committee meetings or arrange for a deputy to be available
- To attend regular fundraising committee meetings
- To discuss plan and help to organise fundraising events
- To liaise with other fundraising committee members
- To organise regular fundraising committee meetings on a monthly basis
- To represent the fundraising committee at the main committee meetings
- To work closely with the fundraising Secretary re: production of minutes, posters & tickets correspondence etc.
- To co-ordinate fundraising events
- To raise fundraising committee issues/ideas at Main committee meetings and vice versa
- To keep track of important dates i.e. when grants need to be applied for or permits for collections etc.
- To be the Lotteries licence holder
- To arrange venues for fund-raising events
- To identify when fundraising committee support is required by the band i.e. Band Concert raffles/refreshments
- To try to persuade other fundraising committee members to do as many of the jobs as possible
Fundraising Committee Secretary
- To take, write up, print and distribute minutes of fundraising committee meetings
- To liaise with band secretary to book venues for fundraising events
- To deal with all correspondence arising from fundraising committee meetings and activities
- To communicate with treasurer to ensure that fundraising revenue is properly accounted for
- To keep copies of minutes and correspondance
- To arrange production of publicity materials for fundraising events
- To liaise with publicity rep regarding advertising in local publications etc
- To bring fundraising events and arrangements to the attention of participating members
Uniform Coordinator
- To keep uniform records on file
- To purchase new uniform stock
- To highlight the need for uniform collection from past members
Secretary
- To take, write up, print and distribute minutes of main committee meetings
- To book venue for meetings
- To deal with all correspondence arising from meetings etc. and general correspondence
- To ensure practice venues available and arrange alternatives if necessary
- To book venues other events e.g. workshops
- To communicate with treasurer to make sure all deposits and hire charges are paid on due dates
- To keep copies of minutes and correspondence from sub-committees
- To keep on file at least one copy of all newsletters, concert programmes, posters, information sheets etc.
- To keep a file of useful information on products and services relating to Brass Bands
- To keep a record of names and telephone numbers of everyone who contacts the secretary
- To check and correct if necessary, entries for local publications
- To arrange and take minutes at AGM, giving enough notice in press, issue agendas and running order, ensure all amendments to constitution are done properly, print out amended constitutions and distribute to committee members.
Instrument Coordinator
- To keep instruments records on file
- To keep signed consent forms from players wishing to use band instruments for events other than Nailsworth Silver Band engagements
- To perform an annual online Disclosure and Barring Service (DBS) check on Musical Directors, ideally in September each year
Engagements Secretary
ENGAGEMENTS
- To handle enquires about bookings
- To bring possible bookings to main committee meetings and ensure there will be sufficient players to take booking
- To send out booking forms and confirmation sheets
- To communicate with organisations booking the band concerning parking, chairs, access etc
- To make sure bookings and arrangements are communicated to all participating members
CONTESTS
- To register the band with the appropriate associations
- To register all contesting players with appropriate associations
- To complete and send all entry forms by due dates
- To collect signatures of all contesting players by due dates
- To ensure all players are available and able to travel to contest venue
- To organise players on contest day, ensuring all have registration cards; to be responsible for collecting cards after contest
- To attend draw for contest
- To sign for, and be responsible for, any trophies won
Fundraising Committee Member
- To attend regular fundraising committee meetings
- To discuss plan and help to organise fundraising events
- To liaise with other fundraising committee members
- To represent the fundraising committee at main committee meetings as requested by the fundraising committee chairperson
Parent/Supporter Representative
- To represent parents, families and supporters involved in the band at committee meetings
- To help the band committee communicate effectively with parents, families and supporters
- To get feedback from other parents/supporters and report back to the main committee meeting
Player's Representative
- To represent within Nailsworth Silver Band at Committee meetings and specified Musical Director's meetings
- To assist the Musical Directors and Secretary with communications with the players in your band
- To give out announcements at each practice
- To get feedback from the players in your band to report back to the appropriate meeting (or Musical Director if urgent)
- To assist the Membership Secretary by giving out all band letters, forms etc to all registered members
Welfare Officer
Every brass band with any junior members should appoint a Welfare Officer to advise the band committee on compliance with all the procedures described in this protection policy and to act as a focal point for reporting any concerns. This person will have the primary responsibility to check that everyone who has significant access to young people within the band is suitable for that role and has been vetted as described above. The person appointed should be identifiable to the junior members of the band and their parents but should have a degree of independence from their activities - for example he or she should not be the junior co-ordinator or actively teach or conduct the junior band. The Welfare Officer should undergo the vetting procedure described in Appendix 2 of the Child Protection Policy.
